If the cancellation is submitted more than six months before the conference commences, the Organisers shall retain 10% of the contract price
If the cancellation is submitted between three to six months before the conference the Organisers shall retain 50% of the contract price
If the cancellation is submitted within three months of the Conference then 100% of the contract price will be forfeited
If in the event of the Conference being cancelled for reasons beyond the control of the Organisers or the Sponsoring Company then the contract price is refundable less expenses already incurred.
Catering: All morning and afternoon teas and lunches, as scheduled in the programme, will be held within the exhibition area.
Cleaning: All exhibition spaces need to be kept clean and tidy throughout the conference. Cleaning of your space is your responsibility.
Delegate List: A delegate list is available in the Conference Handbook.
Deliveries and Pick Ups: The Exhibitors Delivery Label can be found via the button above. Please use this label for deliveries to the venue. Deliveries should arrive no earlier than Monday 15 March 2021. Pick up is to be arranged as soon as possible after the conference. Any items left behind will be stored for a short time before being disposed. Please note that if goods are not picked up within 48hrs (working days) items may be discarded. Please remove all packaging, boxing and rubbish prior to leaving the venue.
Electricity: Installation of electrical equipment, including lighting fixtures, must adhere to Electrical Regulations. Exhibitors are advised not to use electrical fittings which may contain sub-standard circuits in their booths.
Exhibition Passport Instructions for Delegates 1. Download & join the NZPS21 Mobile App 2. Go into the EXHIBITORS listing on the app 3. Visit each exhibitor, have a chat and get a “keyword” from them. 4. Click on ‘Rate Now’ for that exhibitor & put their “keyword” in the Review space and submit 5. Attend the Closing on Friday to be eligible to win the prize
Fixtures & Fittings: No tapes, nails or fixtures of any kind are to be affixed to the walls, doors, floor, ceiling or glass in the venue. If you require a poster board to attach information to please email me to order one for $35 each <firstname.lastname@example.org>. No freestanding fitment may exceed 2 metres in height or extend beyond the boundaries of your space. This includes exhibits, names or logos of your organisation/s and advertising materials.
Insurance: It is the exhibitor’s responsibility to confirm insurance as required, to cover yourselves against all risks at the conference. The exhibiting company shall be responsible for all aspects of setting up and operating its own booth and shall bear the responsibility to confirm public liability and indemnity insurance (as required). Exhibitors shall bear the full responsibility of compensation in case of accidents without making any related insurance claims to NZPS or Workz4U Conference Management.
Location and Power: The Table Top Display area will be located in the Waitaha Events Centre at the Copthorne Hotel, Waitangi. You would have ordered power during the registration process. If you decide you need power please advise <email@example.com>.
Mobile App 1. Go to your APP Store & search for WORKZ4U Conference Management - download & open 2. Select the NZPS 2021 event 3. Join by entering your name and contact details 4. Click on the horizontal lines in the top left corner to see all the features and content of this app
Pack In and Out Pack In: Thursday 18 March 2021, 7.00am - 10.00am. Due to Health and Safety requirements exhibitors will not be granted access to the exhibition area prior to this time. Pack Out: Saturday 20 March 2021, after 3.30pm. Exhibitors must not pack out prior to this time.
Terms & Conditions: Please ensure you are familiar with the terms and conditions set out in the Sponsorship & Exhibition Prospectus. Those conditions work alongside this information.
WiFi: WiFi is complimentary at the venue. WiFi in the Treaty Rooms & Hotel - Network = Copthorne Wireless, Choose ‘Visitors’; Code = NZPS2021 WiFi in the Exhibition Hall - Network = Waitaha Wireless, Code = bo1wa1taha
For information about sponsoring and/or exhibiting, please contact the Conference Managers: Donna Clapham Workz4U Conference Managment +64 9 917 3653 firstname.lastname@example.org www.w4u.co.nz PO Box 90641, Victoria Street West, Auckland 1142, New Zealand
The NZPS Annual Conference is proudly bought to you by The New Zealand Pain Society Inc www.nzps.org.nz